Print

Unite the Union is committed to ensuring the privacy and confidentiality of members, potential members and our website visitors. This policy sets out how we will treat your personal information.

Unite the Union is the “Data Controller” of your personal data; our Head Office address is:-

 

Unite the Union, 128 Theobald’s Road, London, WC1X 8TN

 

Reference to personal data may include any information which directly or indirectly identifies you. This may include: your name, address, contact details, date of birth, National Insurance number and bank details. 

 

The personal data you supply to us will be held in electronic and/or manual format.

 

The processing of personal data by Unite the Union will be in line with the Data Protection Act and General Data Protection Regulation (GDPR). 

 

This policy reflects our duties to use information fairly, keep it secure, make sure it is accurate and keep it up to date.

 

Please read the following policy to understand how your personal information will be treated. It may change from time to time, so please check back periodically. It was last updated in May 2018.

 

1. How Unite uses your personal data as a member 

 

General information about Unite’s use of your data and how we may contact you

All information that Unite the Union holds concerning you as an individual (your personal data) will be held and processed in accordance with the provisions of the GDPR.

 

We collect and may process your personal data as a member for the following purposes: 

 

We will keep your personal data confidential and will take appropriate measures to protect it against loss, theft or misuse and to safeguard your privacy.

By joining Unite you should understand that we may use some or all of the personal data you have provided for the above purposes. Where other purposes apply, we will notify you when you provide your data. 

The primary basis upon which Unite process members’ personal data is it is necessary for the legitimate interests of a trade union. Unite’s legitimate interests are broadly defined in our Rule Book and policy decisions, which includes the interests of you as an individual member and/or of members or the union generally.  

Certain processing is also carried out because it is necessary to comply with the law, including the requirement that trade unions keep an accurate register of members’ names and addresses. If you wish to be a member, you must provide this information to us. 

Unite the Union may contact you at your home address, by telephone, SMS or email. You can change how we communicate with you at any time by visiting the MyUnite website  www.unitetheunion.org/login/ or by contacting your Regional Office to do this for you. 

Sharing of information
We may disclose information about you to Unite’s officers, staff, branch officials, workplace representatives or agents, insofar as reasonably necessary for the purposes as set out in this privacy policy.  

Unite the Union will not disclose any of your personally identifiable information to any third party unless they are processing data on the union’s behalf, we have your consent, to establish, exercise or defend a legal claim and/or we are required to do so by law. 

Third parties
Unite shares some member information with carefully selected third parties, who carry out trade union related data processing activities on Unite’s behalf, including:-

We have contractual, technical, organistational and security measures in place to protect members’ data. 

Unite will normally also share necessary personal data with either your bank or employer, depending on the method by which you chose to pay your membership subscriptions, in order to process your subscription payments according to the payment method you consented to. This applies to your bank if you pay by direct debit or your employer if you pay by check-off. You can change your subscription payment method at any time by contacting your Regional Office. 

Where members join the Labour Party as affiliated trade union members and consent to this, we will share necessary data with the Labour Party in order to verify your trade union membership. 

2. How we may use your information as a visitor to the website or as a potential member 

Personal data submitted on this website will only be used for the purposes (or closely related purposes) that it was collected. 

We may use your personal information to:

 

In the event that you are a potential member applying for membership we will in addition process your data for the purpose of progressing your application for membership

Any personal data provided by you on any social media or other external website or service (including any that you link to from this website) will be subject to and governed by the privacy notice and policies of the organisation that operates the relevant platform/website.  

Privacy and cookies
We will collect your personal data that you give to us for the purposes (or closely related purposes) for which you give it to us. Some information is gathered when you join or sign up to receive email updates.

Cookies 

We will collect information about your tastes and preferences, both when you tell us and by analysis of customer traffic, including using "cookies".   

A cookie is a piece of information that is stored on your computer's hard drive. It is normally sent by a web server to you and enables the server to collect information back from your site visit.  

Our cookie statement explains which cookies we use and why, along with where you can find more information about cookies. 

3. Generally 

Storage of data
We will keep your personal data only for the period necessary to enable us to fulfil the purpose(s) for which we collected it, to comply with our legal obligations and/or whilst we maintain a legitimate interest in retaining it. 

Transfers overseas
We do not routinely transfer your data outside of the UK or the European Economic Area. Where this is necessary, we ensure appropriate data protection measures are in place.

Updating and Accessing your information
You have the right to correct the personal data we hold on you or change how we process your data/contact you. You can do this by visiting the MyUnite website www.unitetheunion.org/login or by contacting your Regional Office to do this for you.

You have the right to access the personal data we have kept on record about you. If you have any questions or concerns about this policy or would like to request access or deletion of your personal data, you can do this by contacting our Data Protection Officer at This email address is being protected from spambots. You need JavaScript enabled to view it. or by post at the following address:-

Data Protection Officer 

Unite the Union 

128 Theobald’s Road 

London 

WC1X 8TN

Unite are committed to your data protection and upholding your data rights. If you think we have not done so, please contact This email address is being protected from spambots. You need JavaScript enabled to view it.  

You have the right to complain to the Information Commissioner’s Office or, if your branch is located outside of the UK, the Supervisory Authority of the Country in which it is based. 

Amending this policy
We may amend this policy at any time by posting a revised version on the website.